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Administrative Assistant in Iringa at FHI 360 2021

Job Description

The Administrative Assistant Managing office support operations and providing administrative and financial management support to Epic staff and offices. Specifically, providing administrative support to the office;

Recommended:

coordinating with other Administrative Assistants on travel and logistics for EpiC staff and activities; managing files and other data within office; (Administrative Assistant in Iringa at FHI 360 2021, FHI 360 Tanzania)

and in liaison with Senior Administrative Officer coordinating vehicle fleet while ensuring compliance with FHI 360/ contractual requirements of the Project

Duties and Responsibilities

Provide support to and coordinating project administrative activities within FHI 360 and USAID guidelines and regulations.
Ensure accurate keeping of all records for Moshi Office
Prepare payment vouchers and other related documentation as needed.
Responsible for the filing of payment vouchers, supporting documentations, workshop and travel retirements.
Serve as point of contact for logistical and administrative needs in the office.
Coordinate all administrative support services for office(s) (as relevant).
Coordinate logistical organization of workshops/seminars/conferences and trainings for partners and clients. (Administrative Assistant in Iringa at FHI 360 2021, FHI 360 Tanzania)
Prepare workshops schedule/payment to participants.
Keep proper office records/filings as appropriate.
When necessary, in liaison with Susan coordinate all travel details and logistics for EpiC staff, consultants and other visitors including booking hotel accommodations and arranging for airport and hotel pick-ups.
Coordinate all records and storage of supplies for the office.

Administrative Assistant in Iringa at FHI 360 2021 — Click Here

Minimum Qualifications, Skills and Experience

BS/BA degree in Business Administration, Accounting, Finance and with 1-3 years’ relevant experience; OR Advanced Diploma in similar field with 3-5 years’ relevant experience.
Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Demonstrated cultural sensitivity and sound understanding of the needs of KVP.
Work independently with initiative to manage high volume workflow.
Routine coordination with FHI360 employees, consultants, on-site and in the field.
Must have report writing skills and be able to communicate with impact.
Strong organizational skills and ability to prioritize and handle pressure situations.
Handle quantitative information with accuracy and precision
Resourceful in gathering information. (Administrative Assistant in Iringa at FHI 360 2021, FHI 360 Tanzania)
Must exhibit high levels of professionalism, integrity and ethical values at all times.
Excellent organizational, time management and interpersonal skills
Time management skills, both in planning and organizing work to meet deadlines

How to Apply:

FHI 360 has a competitive compensation package. Interested candidates may apply online by uploading his/her Application Letter, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees

Only short-listed candidates will be contacted

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.

This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race,

color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

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